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An Affiliate of OAUG

Bylaws

ARTICLE 1. NAME

1.1 Name.
(a) The name of the Special Interest Group is EBS Applications Technology SIG.
(b) The EBS Applications Technology SIG may be abbreviated as EBS ATS or ATS.

ARTICLE 2. CHARTER

2.1 Charter/Purpose.
(a) General Purposes.
The general purpose of the EBS Applications Technology SIG is to inform and educate our members on current and future middleware components including the Application Server (AS) and Applications Technology Stack.
(b) Specific Purposes.
Within the context of the general purpose stated above, the EBS Applications Technology SIG shall:
(i) Provide an independent forum for the sharing of information and experience on best practices and effective use of the following middleware components: the Application Server, Forms Server, JDK, JDBC Thin Client, ATG Product Family, Identity Management, Portal, Single Sign-on, Web Cache, and Discoverer;
(ii) Coordinate and support educational and training sessions for the middleware components;
(iii) Promote the optimal implementation and configuration of the middlware components through conferences, publications, and electronic meeting places dedicated to the Oracle User Community;
(iv) Function as a channel for recommended enhancements and influence the future development direction of the Oracle middleware components;
(v) Present feedback from the user community to Oracle Corporation.

ARTICLE 3. MEMBERSHIP

3.1 General Membership.
(a)
Membership is open to anyone with an interest in Oracle Applications.
(b) Membership dues are not required.

ARTICLE 4. OAUG AFFILIATION

4.1 Maintaining Affiliation.
In order to maintain its affiliation with the OAUG in good standing, the ATS SIG will:
(a) Provide the OAUG with properly completed SIG Affiliation forms and membership lists as required;
(b) Promote OAUG Membership and ongoing relationship development between group members and the OAUG;
(c) Conduct a minimum of two meetings per year with at least ten members present at OAUG approved conferences.

ARTICLE 5. LEADERSHIP TEAM

5.1 Leadership Team.
The Leadership Team will consist of the following officers, each elected for a one-year term: President, Vice President, Program Director, Membership Director, and Meeting Coordinator.
(a) President: Responsible for the overall coordination and development of the ATS SIG. Responsibilities include the final review of all ATS SIG documents, including the by-laws, policies and procedures, and general communications. The President will also assist with the coordination and execution of administrative tasks such as maintenance of meeting minutes, membership lists, and other publications, assisting with meeting planning, leading meetings and the group’s financial reporting.
(b) Vice President: Responsible for assisting and supporting the President in all capacities, as well as assuming the responsibility of the President if the President should become unavailable. The Vice President will also focus attention on other ATS SIG objectives as identified by the Executive Committee. These may include (for example) increasing membership, expanding the group’s offerings and improving meeting participation.
(c) Program Director: Responsible for meeting planning, including identifying and working with sponsors and speakers.
(d) Membership Director: Responsible for all communication with members, maintains the membership list and coordinates communication with the OAUG.
(e) Web Site Director: Responsible for maintaining the SIG Web Site’s action item list.
(f) Meeting Coordinator: Responsible for recording and documenting information discussed and decided upon at all ATS SIG meetings, publishing meeting minutes, and managing the group’s action item list.
5.2 Additional Leadership Roles. Additional Leadership Roles can be added as the SIG expands or responsibilities increase. Additions will be defined by the Leadership Team as required.
5.3 Removing Leadership Roles. Leadership Roles can be removed as responsibilities change as defined by the Leadership Team.
5.4 Elections. Members interested in Leadership positions must declare their candidacy by March first of the calendar year. Should more than one member volunteer for a position, a vote will be held during the SIG day meeting at the annual OAUG conference. In order to provide stability to the Leadership Team, elections for positions will be held as follows: Odd Calendar Year: President, Program Director, Web Director; Even Calendar Year: Vice President, Membership Director, Meeting Coordinator. All positions will begin on July 31 of the elected year.
5.5 Vacancies. In the event that a vacancy occurs by reason of death or resignation or dismissal, said position shall be filled by appointment of the President for the balance of the term.
5.6 Dismissals. Dismissals from the board will occur due to lack of leadership meeting participation, lack of participation in SIG events, lack of response to emails, or missed deadlines.

ARTICLE 6. OPERATIONAL PROCESSES

6.1 President/Chair Operational Responsibilities.
(a) The President/Chair of the EBS Applications Technology SIG is responsible for reviewing, following and meeting all the requirements for documentation, meetings and others as outlined by the GEO/SIG Committee for all SIGs.
(b) The President/Chair of the EBS Applications Technology SIG is responsible for determining and planning for meeting all requirements necessary to obtain the Certificate of Distinction Award as outlined by the GEO/SIG Committee.
(c) The President/Chair of the EBS Applications Technology SIG must attend the mandatory GEO/SIG Committee conference calls for GEO/SIG Leaders. The President/Chair may request another board member attend on his/her behalf. Such requests for attendance by delegation must be made 5 business days prior to the GEO/SIG Committee conference call. The President/Chair must have a confirmed delegate in order to not attend the mandatory conference call.
(d) The President/Chair of the EBS Applications Technology SIG must conduct at least four leadership meetings (one per quarter) in each calendar year. The only exception to this requirement is due to personal emergencies or illnesses. The members of the board will assess the personal emergency or illness and determine if the case is eligible for the leadership meeting schedule exception. If the President/Chair of the EBS Applications Technology SIG does meet these requirements, the Vice President/Chair of the EBS Applications Technology SIG will request a meeting with the board and upon approval by the board will assume the role of the President. Within 30 days, the newly appointed President/Chair will then appoint a new Vice President/Chair.
(e) The President/Chair of the EBS Applications Technology SIG must attend at least one major conference (Oracle OpenWorld or Collaborate) each calendar year. The only exception to this requirement is due to personal emergencies or illnesses. The members of the board will assess the personal emergency or illness and determine if the case is eligible for the conference attendance exception. If the President/Chair of the EBS Applications Technology SIG does meet these requirements, the Vice President/Chair of the EBS Applications Technology SIG will request a meeting with the board and upon approval by the board will assume the role of the President. Within 30 days, the newly appointed President/Chair will then appoint a new Vice President/Chair.
(f) If the President/Chair is not able to attend either the Oracle OpenWorld or Collaborate conference, then the President/Chair must appoint a delegate from the board to lead the SIG meeting at the conference.
6.2 Conference Passes.
(a) Conference passes that are designated for the SIG are to be used by current SIG Board Members only. The conference passes cannot be distributed to others that are not currently members of the board. The conference pass is to be used first by the SIG President/Chair. If the SIG President/Chair cannot attend the conference or does not need the conference pass due to receiving a pass as a speaker or other means or not attending, the pass will be offered to other board members. The President/Chair will first offer the pass to the SIG Vice President/Chair, then to the other members of the board if the Vice President/Chair does not need the pass or cannot attend.

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@fdmeeguru Ok, Thanks for your contact info so we can work with you on this.

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